health and safety

10 Essential Elements of an Incident Report

Oct 04, 2019

Effective procedures following workplace incidents are key in cultivating a culture of safety within your business. Ever...


Can technology help you to identify workplace hazards? Absolutely. In fact, more and more organisations are finding that by using OHS software, they’re able to reduce workplace risks and operate more efficiently.

One of the first steps toward reaching a satisfactory health and safety standard is to identify the hazards unique to your workplace. Workplace hazards vary from industry to industry, and they can even vary among different companies within the same industry. These hazards depend on many factors: the types of work your employees do, the size and condition of your facilities, the number of your employees and much more.

In this post, we’ll look at how to use technology to identify workplace hazards. Once you’ve identified these, you’re in a great position to reduce your risks and improve your employees’ workplace conditions.

Use ISO Standards

International safety standards like those laid out by the International Organisation for Standardisation (ISO) can help organisations to operate in-line with health and safety best practices. These standards are updated from time to time, and if you always stay compliant with the standards, you’ll never fall behind.

Using OHS software that can allow you to monitor your compliance with these standards can help you to stay ahead of any changes or even potential risks.

Create a Simple Reporting System

More often than not, the people who are tasked with overseeing workplace safety are not familiar with the day-to-day working conditions of everyone in the organisation. That’s why it’s important to create an easy-to-use reporting system that makes it possible for workers to report adverse working conditions or issues that need your attention.

These could be very simple issues such as a rug that won’t stay put or a chair rail that has become loose, or they could be much larger issues like harassment issues or dangers associated with toxic chemicals. Without feedback from employees, it’s difficult to cover all your bases. Better yet, use OHS software like Vault that allows employees to easily report health and safety issues from any device, in real time.

Schedule Regular Reviews

Once you’ve decided on the adoption of safety standards for your organisation, you’ll need to regularly review your standards and make sure that you’re in compliance. This can be done through regular inspections, feedback from workers, monthly reports and other measures.

With OHS software, it’s much easier to stay on top of these reviews. You can electronically schedule your reviews and automatically send reminders to everyone involved in the review process. You can set up electronic checklists for the inspectors to use, which will automatically create professionally formatted reports. You can also incorporate employee feedback into your reviews and reports.

Conduct Risk Assessments

Once you’ve identified the hazards inherent to your workplace, you can use technology to tackle the next step, a risk assessment. Of all the risks you came across in your review, which ones deserve the most attention? Which ones should be addressed immediately? With limited resources, you’ll probably need to prioritise the risks and address the most pressing ones first. Use your OHS software to create and maintain a Risk and Control Register which will help you visualise which risks should receive urgent attention.

These are just a few of the ways you can use technology to identify workplace hazards. We encourage you to try out a free demo of our OHS software so you can see how this technology can help your organisation to reduce risk and remain compliant. Improve your company by creating a culture of engagement and accountability; make health and safety a priority. For more information, get a free demo or contact us at Vault.

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