Implementing OHS Software in 5 Steps

When an organisation implements OHS software, it takes a huge step toward improved management and streamlined operations. But when you’re first considering acquiring OHS software, the process can seem insurmountable. 

If you’ve done the research yourself, you’ve probably learned about the great things it can do for your company. It can help you to manage and reduce your risk, log reports, and review safety measures. It can help you to become compliant and stay there, even as regulations change. It can help you solve governance issues like assigning and tracking tasks and staying on top of overall performance. And it can also help you to manage assets and stay in touch with the people who help you with all of these endeavors.

In an effort to make implementation feel more manageable, we’ve put together five steps that will help you get from where you are now to where you’d like to be soon: comfortably using OHS software that helps you reach all the goals we just enumerated. Let’s start at the beginning.

1. Research Software

Finding the right OHS software is the first step toward implementation. You’ll want to look for software that meets your organisation’s unique needs. As you search, look for the following features: 

• A comprehensive dashboard that allows you to see everything in one place
• Flexibility to use standard templates or to create your own that meet the needs of your investigations and reporting
• Task tracking to help you make assignments and follow up on delegated tasks
• Apps that allow for mobile access to important OHS software components
• Capability to record notes and visual evidence that will help with investigations

As you research Vault software, feel free to reach out to us with questions. Better yet, try our software out yourself by downloading a free trial. You’ll get a good feel for how the software works and how it would be used at your organisation.

2. Gain Commitment from Senior Management

Once you’ve found OHS software that seems to be a perfect fit for your organisation, it’s time to gain commitment from Senior Management. They need to be on board for several reasons. First of all, they control the budget and will have to approve the expenditure. But secondly, and this is even more important, they’ll need to see the big picture about how this change can transform the organisation.

For OHS software to be as effective as it’s designed to be, Senior Management will need to use it to monitor what’s going on in the company. The communication features can greatly improve company-wide cohesion, but it will only work if the leaders and managers are using it as well as lower-level supervisors and employees. Full integration of OHS software will transform your organisation, and that integration works best if it starts from the top.

3. Purchase and Installing the Software

Once Senior Management is on board, it’s time to go ahead and purchase and install the software. Vault OHS apps can be installed on mobile devices so that employees can use important features like note taking and video recording while they’re out in the field or doing investigations of incidents.

Getting everyone connected and linked up in the software is exciting. Soon you’ll be able to share important information efficiently and easily while keeping everything in one place. Your managers will be able to use their dashboards to watch progress toward key indicators. Compliance will be much easier in this environment.

4. Train Yourself

Before you can train others and answer questions that inevitably accompany new software, it’s best to get yourself trained. Read our articles & FAQs, and watch the video resources that will help you to quickly become familiar with the software. Learn the ins and outs of the software, and take us up on our customer support as often as necessary until you feel comfortable using it and training others.

5. Train the Rest of Your Staff

This is the most exciting part. As you train the rest of your staff, you’ll quickly realise how life-changing OHS software can be for your organisation. As everyone learns how to use the software’s full capabilities, reports will be generated quickly and easily, communication will be sent instantly, and you’ll always have the information you need at your fingertips. 

Questions? Get in touch with us at Vault. We look forward to helping you reach your goals.