health and safety

How to Conduct a Better Risk Assessment

Jul 15, 2019

The systematic management of risks not only helps your employees to be safer and healthier; it also boosts their product...

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Regardless of the industry, hazards exist. Management should always ensure that the workplace is a safe environment where employees can do their jobs without fear of injury or death. Companies today have recognised the need reduce workplace hazards through the implementation of safety programs. This not only prevents accidents, but also creates a positive and profitable work environment. 

Australia’s Occupational Safety and Health Act 1984 stipulates that it is the responsibility of an employer to provide and maintain the best possible safe working environment for employees.

However, in most organisations, top management recognises the need for health and safety plans, but rarely drives the program.

Many senior managers concentrate on strategic issues, and leave safety professionals and human resource managers to drive the safety agenda. Keeping everyone motivated and ensuring adherence to safety programs is one of the main challenges safety professionals face today.

 

Safety Questions for Senior Managers

  • Do you understand the importance of workplace safety?
  • Is safety at the core of your organisation?
  • What is the biggest obstacle to safety in your organisation and how do you address it?
  • How do you continuously instil a sense of safety in employees?
  • How do you measure safety and what indicators do you use to determine how safe your organisation is?

 

How Do You Ensure Workplace Safety Visibility Across the Organisation?

Safety should be a top priority in any organisation, and it’s the role of top management to demonstrate their commitment and enhance its visibility. Here are five ways to achieve just that.

1. Leadership

A safety culture starts with top management, because all attitudes within an organisation are passed on from the top. Senior managers must keep employees motivated to uphold a positive culture of safety.

2. Document Safety Procedures

To ensure standardisation and clarity in your organisation, safety procedures should be documented. This is critical to prevent uncertainty and confusion, especially when responding to emergencies. These procedures should be reviewed, improved and updated regularly.

 

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3. Effective Communication

To maintain a safety culture, safety procedures must be communicated effectively. An organisation should invest in effective modes of communication like digital screens to relay emergency procedures and real-time updates through audio, video, text and graphical content. Centralised digital communication through a multi-device network ensures safety information is communicated consistently across the organisation. 

4. Train Consistently

Consistent training and drills for employees ensure they develop positive behaviours and attitudes. This helps in maintaining a safety culture and often results in successful outcomes when there are safety challenges. 

5. Safety Accountability

A safety culture is maintained by keeping leaders and teams accountable for results. If there is no one to be held responsible, safety can easily fall to the bottom of the priority list. To enhance accountability, an organisation must have metrics to measure aspects of safety, like reduced accidents and costs. 

6. Offer Rewards

To maintain a safety culture, a reward program will provide the necessary incentives for individuals and teams to adhere to the safety program. Rewards like bonuses and celebratory events can help keep safety at front of mind.

 

How Does Vault Health and Safety Software Improve Workplace Safety?

  • Manages corrective actions quickly and efficiently, tracks activities and stores information in one centralised location.
  • Generates comprehensive results to keep track of progress and performance.
  • Facilitates sharing of emergency plans, monitoring emergency procedures, records, and manages all incidents and events.
  • Conducts a Job Safety Analysis (JSA) and uses a Safe Work Method Statement (SWMS) for consistency.
  • Helpful dashboard that informs you on daily operations and long-term strategy.
  • Manages all documentation in one location.
  • Creates detailed reports for effective communication with employees, stakeholders and governing bodies.
  • Equipped with necessary apps for use on the go and is cloud-based, therefore usable on multiple gadgets.

To learn how you can improve all aspects of your health and safety program, get a Vault demo today.

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