software implementation EHS OHS software technology WHS

How to successfully implement new software in your business

Aug 01, 2019

Get that vital buy-in from all staff, at all levels of your business. New software can revolutionise the way a business ...

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Your business requires your focussed attention in order to consistently meet your goals and stay ahead of the competition. This is true regardless of your industry or how long you’ve been in business. But if you’ve had trouble staying on top of compliance, risk management, governance, and people management, it might be time to look into health and safety software. After all, the alternative is inefficient systems, clunky paper documents and lacklustre productivity.

As you consider whether health and safety software is right for your company, weigh up these pros and cons.

 

Pros of OHS Software

Reduction in Risk

When you use health and safety software to manage risk, your employees, visitors, contractors and even the general public benefit. Consequently, the financial and legal security of your business benefits as well.

Effective health and safety software allows you to be at the heart of every incident, even if you’re out of town or in an important meeting. When you use software that logs incident reports and safety policies, you’ll always have the information you need to make informed business decisions.

 

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Manage Compliance

When it comes to health and safety, compliance is the goal, and using compliance software is an effective way to maintain it. A compliance management platform can alert you to risks of non-compliance in real-time, and it can create reports to keep stakeholders informed and in control.

Protect Your Assets

Since health and safety software allows you to monitor, maintain, and maximise your investments, you can easily protect your assets from one centralised dashboard. Instead of assigning people to micromanage different asset groups, you can streamline your asset protection.

Simple Governance

Keeping track of dates, goals and who is doing what can be a major task for managers. Allow your health and safety software to help you solve governance issues. 

For instance, Vault can assign tasks and track governance, and you can watch the progress of these tasks from a central dashboard. Reduce your stress by using your software to track all of these details. You can use your brain power and memory to handle other, more pressing issues.

People Management

It’s difficult to keep track of all the details related to employees, contractors, and volunteers. You need to track their training and certifications, manage injuries, illnesses, and rehabilitation, and handle all of these issues with grace and empathy.

Health and safety software helps you to keep on top of all of these details. With all of this information in one place, you can easily access each person’s information. They won’t feel neglected, and you won’t have to wonder if each person has been trained - you’ll know.

 

Cons of Health and Safety Software:

Downtime During Implementation

Every time you implement new software into your business, you force your employees to spend time learning the new program, and this temporarily distracts from your everyday business. Spending time learning the ins and outs of a new program can be frustrating, but you can minimise that frustration by choosing health and safety software that will meet your needs for many years and can be updated periodically as needed.

Cost

Like any other important component of your business, health and safety software isn’t free. You’ll need to include this important software in your budget and get approval from relevant stakeholders.

That said, the benefits of using it in your business will far outweigh the initial expense. The costs of non-compliance, insufficient training and employee injuries can be staggering. Health and safety software can help you to manage all of these risks, protecting your company, your employees, and all of your stakeholders.

As you consider whether or not it’s right for your company, consider these pros and cons. If you’re currently have difficulties with managing people, staying compliant, and managing risk and governance, you may want to consider getting a demo of Vault health and safety software.

 

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